It is very common for companies to outsource responsibilities such as janitorial services, parking, and even receptionists. Outsourcing lowers costs and improves experience in particular services. If you are looking to cut costs in these tough economic times, outsourcing might be the way to go.
Unfortunately, many businesses don’t realize they can outsource one major cost: printing. A managed print services program allows your business to pay for only the prints that you use. One low cost per page will cover everything from supplies to service.
Did you know there are over 180 million imaging units such as copiers, printers and scanners in US buildings? These units are responsible for more than 1 percent of the total US building electricity consumption.
With continued pressure on companies to go green, many businesses are turning to Energy Star rated equipment. However, what exactly does Energy Star mean?
Did you know laser-printing costs could amount to as much as 3 percent of annual revenue, according to a recently released study? Companies are eager to seize the opportunity to save on laser printing expenses and gain a competitive advantage. The last two decades resulted in companies acquiring a variety of copiers and similar devices, which forced organizations to sign up for separate maintenance and supply agreements. Electricity use also presented a significant expense associated with those systems.
As internet and e-mail became more prevalent, printing costs actually increased in size. Next year, the costs may go up by as much as 9 percent, and color printing could rise by 19 percent according to Information Week. Your printing needs could exceed the growth of your business, and you may wonder whether you missed an opportunity to reign in the costs earlier.
A common cost associated with printers that people often forget about is the energy costs. Printers and copiers are usually some of the biggest electricity users in the office.
It is hard to figure out exact cost of powering your printers and copiers, but assuming the device is used for 2 hours each day and an office has 50 copiers and 500 printers, energy costs can run about $50,000 a year. This is a cost that can be significantly cut down very easily.
The world is in color, isn’t it time your business is too? Using color will help you connect with your customers and help you communicate better internally.
Sending out invoices and collecting money can be a very frustrating, costly, and time consuming activity. Color invoices get noticed quicker and get paid quicker. Using color in your marketing materials will command prospective clients’ attention and will help grab their attention, giving you the edge over your competitors.
With such a tight economy, it is more important than ever to track cost and resources. Your print environment should be no exception. Unfortunately, accurately tracking the amount you spend on printing can be incredibly difficult without proper management tools in place.
Print management allows you to pull your print costs out from under the umbrella of basic office supplies. Not only will it help you see exactly how much you spend on copies overall, but you will have the opportunity to manage print costs by department, workgroup or even by project.
As technology continues to progress, it can be difficult to sift through all the different options available to you. However, here are a few helpful tips to help you determine which device is right for your business.
Multifunction or Stand-Alone Device?
Depending on the size of your company and how your business uses documents, a stand-alone device might be a good fit. However, in most cases, a multifunction system offers excellent productivity without a heightened expense. Plus, you will have easy access to other functions such as printing, scanning and faxing.
Finishing Options
With today’s business, very rarely are you only in need of basic copies. Therefore, it is important to consider what type of finishing options your device should have. Options include stapling, duplexing, hole-punching and a variety of other tasks. The last thing you want is to purchase a device and discover it will not do what you need to be successful.
A multi-function system (MFP) is defined as a device that can handle two or more of the basic office functions: printing, scanning, copying or faxing. MFPs give your office important and reliable functionality in one easy-to-use piece of equipment.
MFPs can perform any of the following functions:
Printing: Like any laser printer, an MFP can connect to networks to provide basic printing to all users. However, MFPs also offer advanced finishing options and eco-friendly printing.
Scanning: Paper documents are starting to diminish as the digital age continues to creep in. Therefore, quality scanning capabilities are one of the best features of most MFPs. Connect your device to a document management system and you will have a searchable electronic database in no time.
Copying: With today’s technology, users are able to make limitless sets of documents and produce high-resolution copies with little time and effort
Faxing: Just like a standalone fax machine, an MFP can send and receive faxes. Furthermore, you can set your device to send incoming faxes to a folder on your network to reduce paper usage.
Unfortunately, many businesses don’t realize they can outsource one major cost: printing. A managed print services program allows your business to pay for only the prints that you use. One low cost per page will cover everything from supplies to service.
Did you know laser-printing costs could amount to as much as 3 percent of annual revenue, according to a recently released study? Companies are eager to seize the opportunity to save on laser printing expenses and gain a competitive advantage. The last two decades resulted in companies acquiring a variety of copiers and similar devices, which forced organizations to sign up for separate maintenance and supply agreements. Electricity use also presented a significant expense associated with those systems.
Printing: Like any laser printer, an MFP can connect to networks to provide basic printing to all users. However, MFPs also offer advanced finishing options and eco-friendly printing.
